Published July 16, 2024 in Education
How to save emails to Notion?
By Anis G
Save.to founder
Introduction
Are you tired of losing important emails in your inbox? Many of us waste so much time searching for buried emails.
What if you could save that information directly to Notion with just a click or two? It’s possible with the Save.to (formerly Save to Notion) extension!
Save.to is a powerful browser extension that lets you save anything on the web to Notion, including emails from Gmail.
In this article, I'll show you how to use “Save.to” to save emails quickly to Notion.
What is Save.to?
Save.to is a browser extension that lets you save emails and other web content directly to your Notion workspace.
Key Features:
- Save Various Content: Save emails, articles, tweets, YouTube videos, LinkedIn posts, recipes, and more.
- Fill Database Properties: Add tags, relations, checkboxes, and more directly from the extension.
- Capture Screenshots: Take and upload screenshots and images to Notion.
- Highlight Text: Highlight web text and send it to Notion.
- Auto-Mapping: Automatically map data like publication date and author name to Notion properties.
- Custom Forms: Create forms for different use cases, both work and personal.
Step 1. Install Save.to
- Go to the Chrome Web Store.
- Click "Add to Chrome."
- Pin the extension
- Click on The “Extension” icon in the top-right corner of your browser.
- Click on the Pin icon
- The extension icon will now appear on the top-right corner of your browser.
For Other Browsers
- Safari: Install from the App Store.
- Firefox: Install from Mozilla Add-ons.
Step 2. Setting Up Save.to
- Go to Gmail or any other page.
- Click on the extension icon in the top right corner of your browser.
- Click on “Add a Form”
If you're not logged into Notion in the same browser, the extension will prompt you to log in.
- Click on “Select a Page or Database” and choose the Database or Page where you want to save your emails. For example, I use my database “Second Brain” to store all the information I want to keep for reference.
If you don't find the database or page you want in the list, enter some text in the search bar to find it.
- It will return you to the previous screen where you can manage fields. Click "Add new Field" to add, or click on an existing field to remove/replace it.
- To simplify, I'll remove the "template" and "Content Image" fields, and add a "Type" field with a default value of "Email".
- Finally, click on “Save & Go Back” at the bottom of the popup
Ok now we configure our form, let’s save emails to Notion.
Step 3: Saving Emails to Notion
- Go to Gmail, click on an email conversation you would like to save
- Open the extension by clicking on its icon on top right corner
Alternatively, you can open the extension by using the shortcut ⌥+⇧+E on Mac or ctrl+⇧+E on Windows. You can also right clicking anywhere on the page, click on Save.to > “Save Page to Notion”
- This will open the extension and the form you just created. You’ll see a preview of the email in the “Content” field.
- You can then click on Save Page. This will save the page to Notion and take a few seconds.
- The page is now saved in your Notion. Click on "Open Page in Notion" to see it.
- Finally, in your Notion, you can see a new page has been created and filled with the content of your email. Well done! 🤩
Common questions
Here are some common questions:
How to save emails as "text block" instead of "callout block"?
By default, the extension saves your emails as a "callout block." However, you might prefer to save them as simple text blocks, especially if you want to preview them in your Gallery Database or make it easier for Notion AI to analyze.
- To save them as a text block, go back to the Home of the extension and click on the "Settings" icon.
- Click on the option “Embedded Post Format” and change the value from “Callout block” to “Text Block”.
- Now next time you save an email, the content will be saved as a text 🤩!
How to save whole conversation instead of the last email?
- In this article, we showed you how to save the last email. If you want to save the entire email conversation, simply click on the “Mail Thread” option instead of the “Mail” option.
- Clicking on this option will save the whole mail thread conversation as you will see in the preview.
- After clicking on “Save Page,” you will see that all the emails from the conversation have been added to the newly created Notion page.
I don’t want to save the email attachements, is it possible?
- By default, Save.to will find the email attachments and add them in the content after the email body.
- You can turn this off by switching off the toggle “Save X attachments” in the Mail Option.
Can I save emails from another platform?
- Currently, the extension only has an custom-made integration with Gmail.
- However, the extension does have a way to manually extract content, so it should also work on the other platforms.
- Don’t hesitate to contact us if there is an custom-made integration you would like to see at hello@savetonotion.so.
Conclusion
In this article, we covered installing the Save.to extension, setting it up, and saving emails to Notion with just a few clicks.
As you can see, the extension makes it really easy to save your emails to Notion, allowing you to find and reference them easily. It's perfect for keeping track of important emails for your work life or newsletters for your personal life. Get started using the extension today by installing it.
Have a question or want to share your experience? Don’t hesitate to contact us at hello@savetonotion.so.